Promotion to Group B post of Private Secretary, Grade-I

1.            In terms of instructions issued under Board’s letter No. E[GP]2000/2/84 dated 30.01.2001 & 25.07.2001 and 24.06.2006, pending finalization of Recruitment Rules in consultation with UPSC, the Group ‘B’ posts of PS-I in Grade Rs.7500-12000 were to be filled up on adhoc basis through the normal process of selection including written test, viva-voce and assessment of Record of Service and the posts in grade Rs.8000-13500 were to be filled through selection based on seniority-cum-suitability, which involved assessment of Record of Service.

2.         Recruitment Rules for the post of PS-I in Pay Band PB-2 [Rs.9300-34,800] with Grade Pay of Rs.4800 [Grade Rs.7500-12000 V CPC] have been notified vide Ministry of Railways’ Notification No. 2000/E[GRR]15/1 dated 18.11.2008.  In view of these Recruitment Rules, the matter regarding regularization of Group ‘B’ service of employees promoted on adhoc basis to Grade Rs.7500-12000 after due selection, held in accordance with Board’s letter No. E[GP]2000/2/84 dated 30.01.2001 & 25.07.2001, has been considered by the Board.  It has been decided that the adhoc promotion of Group ‘C’ staff  to Group ‘B’ posts of PS-1 in grade RS.7500-12000 made before issue of the Recruitment Rules but after due selection in terms of Board’s letter No. E[GP]2000/2/84 dated 30.1.2001 and 25.07.2001, may be regularized from the date from which they were promoted on adhoc basis. 

3.         Attention is also invited to instructions issued under Board’s letter No. PCVI/2008/1/5/4 dated 20.11.2008, wherein it has been stipulated that PS Grade-I  in the pre-revised scale of Rs.7500-12000 [revised pay structure of PB-2 [Rs.9300-34800], Grade Pay Rs.4800 will be eligible for placement in the non-functional grade of PB-2  [Rs.9300-34800]+ Grade Pay Rs.5400 on completion of 4 years of regular service.  In the said letter it has been further provided that consequent upon introduction of the non-functional grade, the Group ‘B’ post of PPS Grade II in scale Rs.8000-13500 would not be operated as a separate functional grade. 

4.         In this connection Board has decided that for placement of PS Grade-I in the non-functional higher grade of PB-2 [Rs.9300-34800] + Grade Pay Rs. 5400, the following procedure may be adopted:

[i]         All PS Grade-I in the scale of PB-2 with Grade pay of Rs.4800, including those officiating in the  erstwhile functional grade of PPS, who fulfill the minimum eligibility condition of 4 years of regular service in Group ‘B’ are to be considered for placement in the higher non-functional grade by a DPC consisting in 3 HODs to be constituted by the General Manager.

[ii]         The DPC so constituted by the General Manager, may follow the same procedure for assessment of suitability as prescribed by the Board under letter No. E[GP]2003/2/22 dated 16.6.2003 for placement of Group ‘B’ officers of the major departments  in the higher Group ‘B’  Scale of Rs.8000-13500 [V PC Scale].

[iii]        The recommendations of the Committee  will be submitted  to the General Manager for approval and placement in the higher non-functional grade will be ordered accordingly.

[iv]       The placement in the non-functional higher grade may be given effect from 01.01.2006 or the date of completion of 4 years regular service as PS, whichever is later.