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Pass Rules

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General conditions

  • Passes and PTOs are not transferable and should be used only by the person in whose favour they have been issued.
  • Passes may also be returned within one month of the expiry of the pass or its utilization whichever is earlier.
  • Fine of Rs. 10/- for second class and Rs.25/- for First Class passes may be imposed on the Railway employees for not filling the date of commencement of the journey on both privilege and duty passes.
  • For the issuance of pass a year means a Calendar year. 

Validity of passes/PTOs 

   Single Journey Pass   4 months from date of issue
   Return  Journey Pass   4 months from date of issue
   Single Journey PTO   4 months from date of issue
   Return Journey PTO   4 months from date of issue
   Settlement Pass   1 year from date of Retirement
   Kit Wagon Pass   1 month from issue

Ref : RBE 82/2008 dated 10.07.2008

Route

Pass shall normally be issued via shortest route, provided that a longer route may be permitted on the Privilege Pass in the following circumstances :-

  • Two alternative routes are available for a destination, for example - Bombay to Calcutta via Nagpur or via Allahabad and Bombay to Delhi by the Central Railway or by the Western Railway - such passes may be permitted by either route irrespective of the distance involved; 
  • If longer route preferred by the Railway employee does not exceed by fifteen percent of the distance via the direct route such passes may be issued even if a double journey over a small portion is involved (for example - ex-Chittaranjan to Kancharapara via Howrah or ex-Lucknow to a station on the Southern/South Central Railway via Bombay V.T.), provided the distance does not exceed the distance via the shortest route by more than 15% to take advantage of terminal facilities as in Bombay V.T. - Kalyan or Madras-Arkonam sections; 
  • If the longer route is quicker than the direct route irrespective of distance involved.

Against the column Route/via it can be written as 'available over IR & KRC

Break Journey

  • Pass holder can include any number of stations for break journey in the pass.
  • In addition an unscheduled break journey can be made and endorsed by SM/TC on the pass.

Year ending passes

  • Passes, PTOs , Post Retirement Complimentary passes, Widow passes as due on for the year can be issued upto 31st March of next year half set pass and 30 April in case of full set.
  • Validity of these passes/PTOs will be upto 31 MArch/30 April only.  

Pass in next year’s account

  • One set of Pass/PTO/Complimentary Pass/Widow pass not more than 100 days in advance of beginning of the next year, for journeys commencing in the next year duly debiting such issue of pass/PTO in the next year’s pass account.
  • The validity of the pass shall be four months from the date of issue. *

Apprentices

  • Passes as for Railway employees shall be applicable to various categories of trainees and apprentices, but not to their families.

References

1  Railway Board’s letter No. E(W)2010/PS5-17/l dated 3-6-2011(RBE No: 80/2011)

2.  RBE No:  41/2011 dt 26.03.2012

Comments

hi sir  i am working as tech

hi sir  i am working as tech 3 and i am getting one set of sleeper pass i want to know that in that one set of pass can i get 3AC pass if yes then please give me the RB letter no or circular .

Yes, you are eligible for 3AC

Yes, you are eligible for 3AC pass. Unfortunately in most places they dont give this. There is no specific clarification from RB regarding this.

dear sir, AFTER THE REDUCTION

dear sir,

AFTER THE REDUCTION OF ADVANCE BOOKING TIME TO 60 DAYS, WHAT IS THE VALIDITY TIME OF PREVILEGE PASS - FIVE MONTHS OR FOUR MONTHS. iF IT IS FOUR MONTHS AGAIN HAS RLY BOARD ISSUED ANY CIRCULAR FOR THE SAME? PLEASE CLARIFY

It is four months only at

It is four months only at present. Board has issued a circular. Even in the original order it was clearly mentioned that once reservation rule change, pass validity also change.

dear sir, can you pls give me

dear sir,

can you pls give me a reference of the board order, because i couldnt get it in Estb/wel circulars.

 

who is the authority to sign

who is the authority to sign on 2nd class privilege pass ?

Within How much time the signing authority has to issue the pass to the employee?

 

Supervisors in old 5000 and

Supervisors in old 5000 and above (GP 4200 now) can sign pass. There is no time limit prescribed for signing under pass rules.

Is there any provision of

Is there any provision of split  PTO, like split pass ?

No.

No.

respected  sir, Please tell

respected  sir,

Please tell me what are the new rules of eligibility for JE post through promotional quota, is it true that only senior technicians are eligible?, if so as a technician Gr-I with(GP-2800) having  qualification Diploma (DME) are eligible or not

I am a son of chief ticket

I am a son of chief ticket inspector in mumbai and i am a CA student doing my articleship and getting stipend so can i get free pass to travel in local trains..Sir please reply asap.

For promotional quota

For promotional quota candidates will be called only as per seniority. If candidates are called under GDCE vacancy you can apply as you have Diploma.

Sir, I want to know that the

Sir, I want to know that the last year privilege pass is valid for four month instead of five month if I will take in current year, please provide about this matter with Railway Board 'order.

Railway Board extended

Railway Board extended validity of passes in general to 5 months. But the order doenst mention about last year passes and hence the old limit upto April 30 applies in this case.

are trainees  eligible for

are trainees  eligible for pto's.

 

Yes, trainee are eligible for

Yes, trainee are eligible for PTO.

See Rly. Bd's order No. RBE No.171/2006, Circulated under L.No.E(W)2006PS5-1/27 Dated 22.11.2006, Pare No.2.

Trainees are not eligible for

Trainees are not eligible for PTO's

I am a son of chief ticket

I am a son of chief ticket inspector in mumbai and i am a CA student doing my articleship and getting stipend so can i get free pass to travel in local trains

yes...trainees are eligible

yes...trainees are eligible to avail PTO's

No, not eligible.

No, not eligible.

Kya gr-D staff first 5year ke

Kya gr-D staff first 5year ke Vtar IIclass(A) pass avil kar sakta he. Jiska grd pay 1800 he?

Yes. He is eligible for one

Yes. He is eligible for one set of II A pass.

Sir, I am a trainee tech.

Sir, I am a trainee tech. gr.III in  s.e.rly.santragachi. My training exam has been completed, but posting hadn't. So sir ,am i able to get PTO? 

thanking you Sir.

yes bro ur eligible for pto

yes bro ur eligible for pto passes 

सर, क्या ये सच है कि अगर आपका

सर,
क्या ये सच है कि अगर आपका पास 2nd class sleeper privilage pass हो और मूझे AC 3 tier राजधानी में सफर करना है तो में AC 3tier ticket-sleeper class ticket=जो
extra fare बचेगा ऊसे देकर मै क्या राजधानी में बैठ सकता हूँ ?, और अगर राजधानी नही तो में कीसी अन्य गाडी में ऐसा कर सकता हूँ क्या ?

सर, 1स्ट क्लास पिविलेज पास पर

सर,
1स्ट क्लास पिविलेज पास पर जो अटेंडंट मिलता है ऊस पर किस को साथ ले जा सकते है

Only your paid servant.

Only your paid servant.

Sir,      I want to issue my

Sir,

     I want to issue my last set of privilege pass of 2012 on 21st December,2012. What will its last date of validity? Please advise.

Validity will be upto 20 - 5

Validity will be upto 20 - 5 - 2013

Sir please tell me that if i

Sir please tell me that if i am working as App JE(Drg) then which type and how many pass/PTOs , i am eligible for?

First class or Second Class?

Hi,I want to know how much

Hi,I want to know how much percent of tickets were reserved for duty pass for railway employees and how to get a confirm seats using duty pass and iam in 4600 grade pay whether am i eligible for for ac class?

There is no quota for pass

There is no quota for pass holders in trains(except Rajadhani/Shatabdi) whether it is duty pass or Privilage). They have to book in the general quota only.

How many Complimentary Passes

How many Complimentary Passes are eligible to an employee who has completed 24 yrs service? Do we give weightage of 5 yrs for calulating years of service for retirement purpose? 

One set only. 5 years

One set only. 5 years weightage is not given after 6th Pay commission.

i am working as senior

i am working as senior section engineer at Diesel loco shed Guntakal, Date of appointment 25/10/2007. please inform me that is it possible to include my widow mother as dependent, my father is expired while working as Head Postmaster i.e. Dept of posts my mother is getting widow pension. is there is any pensionary income limit to include in my privillege pass? please inform me at the earliest.

IF her pension exceeds Rs.

IF her pension exceeds Rs. 3500 + DA(72% at present ) she cant be included in the pass.

IF her pension exceeds Rs.

IF her pension exceeds Rs. 3500 + DA (72% at present ) she cant be included in the pass.

or

15% of Last Basic Basic pay of Ex-employee, which ever is more.

 

Dear sir, is it possible to

Dear sir, is it possible to add as dependent in family declaration?

She can be added as dependent

She can be added as dependent only if her pension does not exceeds Rs. 3500 + DA(72% at present ).

I am a railway reservation

I am a railway reservation staff. I want to clarify the following

1. I class pass holder wants to take attender in PTO - what class should the holder travel.

2. Privilege Pass from Chennai to Trichy via MV, TJ - weather reservation  can be done for direct train Rock fort Exp. to TJ  which goes via Trichy. 

3. weather ticket can be issued to destination by longer route when the schedule train is going by a longer route - more than 15 % for the normal short route.

first class pass holder can

first class pass holder can take attendent in pto when employer travels in higher class(1a,2a,fc) and attendent in sleeper class.

secondly if train is going on longer route to a destination beyond 15% u can give reservation upto the destination not giving any break journey.

e.g. andman express goes from cape -jat via mas, bza, ndls much longr then konkan railway route so u can book tkt  ex cape-jat

any pass taken on any  route with specific via point then u cant calculate 15 % and give reservation . reservation should be done according to via points of pass.

sir I am working at Raigarh

sir

I am working at Raigarh in Bilaspur division. we have only one direct train to Visakhapatnam which runs in a long route.also it will take more time when compared to short route in which i have to change the train. may i get the pass in the route of that direct train?

If long route is not greater

If long route is not greater than short route plus 15% it is permitted.

Sir If i lost my pass after

Sir

If i lost my pass after reservation but not travelled yet or not yet reserved what shall i do?

If you lost the pass you have

If you lost the pass you have to inform the pass issuing authority and pay the required fee. But there is no provision of duplicate issue of pass.

Sir an woman employee joined

Sir an woman employee joined on compassionate grounds due to her husband expired in service. they have one child. after 03 years she had another child without getting remarried. How this case will be treated reg all kinds of leaves,privileges,medical facilities,pass etc?

The child will have all

The child will have all benefits as the child of a railway employee as nowhere it is mentioned about the marital status of employee.

sir now i am getting first

sir

now i am getting first class pass as my GP is 4200.what will be my eligibility for pass if i have gone on mutual transfer in lower grade of GP 1900?

New pass Rules is entirely

New pass Rules is entirely based on GP. As such you will get pass based new GP. That is one 3AC pass and two second class pass.

R/sir, My father is working

R/sir,

My father is working in S.E.C. rly at bilaspur and he is a group d staff.. can i get job in behalf of my father if he take V.R. remaining his duty to be 5 years

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