Engagement of substitutes on the Railways

Instructions have been issued form time to time on the subject of engagement of substitutes. Several issues have been cropping up on the mode and manner of engagement.  In consideration of the issues, it has now been decided by the Board that while engaging Substitutes on the Railways following practice shall be strictly adhered to:

1.     Applications addressed to General Manager will be received in GM’s office from various sources. 

2.     These applications will be scrutinized by Secy./GM and segregated in terms of eligibility /ineligibility. 

3.     The eligible applications along with the requirement of substitutes received from DRMs/Heads of Units, through the Chief Personnel Officer, will be put up to General Manager.

4.     Since the discretion lies personally with the General Manager, he would decide which of these applications would be processed.  He will endorse on the applications accordingly.

5.     The selected applications will be forwarded to the Personnel Department for verification of certificates etc.

6.     After due verification, Personnel Department will put up the cases for General Manager’s approval for engagement as substitutes.

7.     Keeping the exigencies of service and suitability of the candidate, GM will decide the Department and Division/Unit where the candidate is to be engaged. 

8.     Formal letter of engagement will be sent to the Division /Unit by the Personnel Department. 

9.     To avoid any fraud/ impersonation etc., the Division/Unit will get the letter verified/authenticated from CPO's office and then issue Engagement Letter to the candidate, after completion of required formalities.