In exercise of the powers conferred by the proviso to Article 309 of the Constitution, the President hereby makes the following Rules, regulating the issue of passes and Privilege Ticket Orders to Railway servants, for travel by trains namely:-
1. These Rules may be called the Railway Servants (Pass) Rules, 1986.
2. They shall come into force on the date of their publication in the Official Gazette.
3. Except where specifically provided to the contrary they shall apply to all railway servants under the administrative control of the Ministry of Railways (Railway Board) but shall not apply to :-
i. an apprentice engaged under the Apprentices Act ;
ii. a person in the casual employment or employed on daily wages
iii. any person under the administrative control of the Ministry of Railways who by a general or special order is, excluded from the facilities of Pass or a Privilege Ticket Order under these rules.
In these Rules, unless the context otherwise requires:-
a. 'adopted child' means a child for whom there is satisfactory proof of adoption irrespective of the fact whether such adoption is permissible or not under the personal law governing the railway servant concerned.
b. 'attendant' means a person exclusively employed on salary in the personal service of a railway servant.
c. 'dependent relative' in relation to a railway servant, whose father is not alive, means:-
i. mother including a divorced mother;
ii. unmarried or widowed sister;
iii. brother/step-brother under twenty one years of age provided he resides with and is wholly dependent on the railway servant;
iv. invalid brother of any age, and
v. brother who has attained the age of twenty one years and is a bonafide student of a recognized educational institution:
vi. [legally divorced sister.][Ref 1]
vii. [Widow mother-in-law in case of widows appointed on compassionate grounds, whether her father is alive or not.][Ref 2]
[Provided that a person shall not be considered to be a dependent relative if his/her income from all sources including pension, dearness relief, etc. exceeds 15% of the basic pay per month of the Railway servant or the amount arrived at by adding minimum pension/family pension of Rs. 3500/- and the dearness relief admissible to the pensioner/family pensioner thereon, rounded off to the nearest ten rupee figure, whichever is more.] [Ref 3]
Provided further that a Pass or Privilege Ticket Order may be issued in favour of dependent relatives mentioned at (iv) and (v) only on production of a certificate from a Railway medical officer or the head of the recognised institution, as the case may be.
Provided further that dependent relatives may be included in the Privilege Passes/PT0s given to the railway servants in cases where father is missing for a period of at least 7 years Passes/PT0s can also be given to the sisters in similar circumstances. However, an affidavit as to the period since when the person is missing, duly attested by a Magistrate is necessary.
d. 'family' includes:-
i. spouse of a railway servant whether earning or not;
ii. son or sons who have not attained the age of 21 years and are wholly dependent on the railway servant;
iii. son or sons of the age of 21 and above who are;
a. bonafide students of any recognised educational institution;
b. engaged in any research work and do not get any scholarship/stipend;
c. working as an articled clerk under the Chartered Accountant;
d. invalid, on appropriate certificate from Railway Doctor;
iv. unmarried daughters of any age whether earning or not;
v. widowed daughters provided they are dependent on the railway servant;
vi. legally divorced daughter who is dependent on the railway servant;
e. the term "Guardian' need not necessarily be interpreted in its legal sense. It may mean an adult dependent relative or an adult member of the family; a paid nurse Governess or an attendant. When none of these are available a pass in favour of a Guardian, as admissible under these Rules, may be given to another person at General Manager's discretion.
f. 'Pass' means an authority given by the Ministry of Railways or any railway administration to a person, authorising him to travel by rail gratuitously;
g. 'privilege ticket order' (hereinafter referred to as P.T.O.) is an authority issued in favour of a railway servant which may be exchanged for a passenger rail ticket on payment of one third of the normal fare;
h. 'railway servant' means a person who is a member of a service or who holds a post under the administrative control of Railway Board and includes a person who holds a post in the Railway Board. Persons lent from a service or post which is not under the administrative control of the Railway Board to a service or post which is under such administrative control do not come within the scope of this definition. This term excludes casual labour for whom special orders have been issued.
i. 'recognised educational institution' for the purpose of these Rules means any school, college, university or institution recognised by the Government for imparting education or training in any discipline - general, technical, professional or military.
j. 'pay' means the amount drawn monthly by a railway servant as
i. basic pay;
ii. in the case of Running Staff, basic pay plus 30% thereof or any other percentage of basic pay declared as pay from time to time;
iii. any other pay which may be specially classified as pay by the President.
i. "Set" means one Pass or P.T.0 for outward and return journeys ;
ii. "Half-set" means a Pass or P.T.0 issued from one station to another.
l. 'schedule' means the Schedule appended to these Rules.
m. 'year' means a Calendar Year.
[Note : For the purpose of issue of Special Pass on medical grounds under Schedule-VII, the term "family" and "dependant relatives" shall be as defined in paras 601(5) and 601(6) respectively of IRMM,2000.] [Ref 4]
[Children born out of void marriages are not eligible for any kind of railway passes.] [Ref 5]
[Pay for purpose of passes will be the pay in the Vth Central Pay Commission scale that would have been drawn but for fixation of pay in the revised Pay Bands/Scales. In the case of persons who are either appointed to different posts on or after 01.01.2006 or initially recruited on or after that date the notional pay which they would have drawn in the pre-revised scales but for the introduction of the revised Pay Bands/Scales should be taken into account.][Ref 6]
3. Officer or authority competent to issue and sign a Pass or PTO. - A pass or PTO may be issued by such officer or authority and may be signed by such officer as the Central Government (Ministry, of Railways) may from time to time specify:
Provided that until such authorities or officers are specified, the Pass or PTO shall be signed and issued in accordance with the instructions/orders issued by the Central Government in the Ministry of Railways and in force at the commencement of these Rules.
1) A railway servant or the entitled members of his/her family and dependent relatives as defined in these Rules may be issued the following kind of passes, namely:
i. duty pass;
ii. privilege pass including passes while on deputation;
iii. school pass;
iv. post-retirement Complimentary pass;
v. widow pass
vi. residential card pass; and
vii. special pass.
2) The Passes specified in clause (i) of sub-rule (1) may be issued in the form of metal pass, a card pass or a cheque pass.
1) A railway servant may be issued a duty pass for performing journey on duty; and
2) The category of railway servants, the circumstances and the conditions subject to which a duty pass may be issued under sub rule (1) shall be specified in Schedule 1.
1) A railway servant may be issued on his/her request a privilege pass or a privilege ticket order in the prescribed format (Annexure A) from one station to another as requested by him/her. Privilege Passes/P.T.Os are admissible for self, family, dependent relatives and adopted child, as defined in these Rules; and
2) The category of railway servants, the circumstances and the conditions under which a pass under sub-rule(1) may be issued shall be as specified in Schedule II.
1) A school pass may be issued to the son or daughter of a railway servant who is a bona-fide student of any recognised educational institution; and
2) The category of railway servants whose son or daughter may he issued a pass under sub-rule (1), the circumstances and the conditions subject to which such passes may be issued shall be as specified in Schedule III.
1) a post-retirement complimentary pass may be issued to a railway servant after retirement or after he ceases to be a railway servant; and
2) The category of railway servants, the circumstances and the conditions subject to which a pass under sub-rule (1) may be issued shall be as specified in Schedule IV.
1) Passes may be issued to the widows of railway employees, who were in Railway service on or after 12.3.1987 and expired on or after that date whether after their retirement or during service and had opted for the scheme or were automatically governed under the scheme;
[widows of Railway employees who were in service before 12.3.87 as well as widows of railway servants who have opted out of the scheme of widow pass have also been made eligible for widow pass, on one time payment of Rs. 250 towards the cost of 2 sets of PTO] [Ref 7 & 8] and
2) The circumstances and the conditions subject to which a pass under sub-rule (1) may be issued shall be as specified in Schedule V.
1) A residential card pass may be issued to a railway servant for performing rail journey from the place of residence to the place of his work; and
2) The category of railway servants, the circumstances and the conditions subject to which a pass under sub-rule(1) may be issued shall be as specified in Schedule VI.
1) A special pass may be issued to Railway servants, family members or dependent relatives as the case may be, on - a. medical grounds;
b. sports account;
c. for attending children camp or scouts camp;
d. cultural functions; and
e. on any other occasion which the Ministry of Railways or a Railway Administration deems fit.
2) The circumstances and the conditions subject to which a pass under sub-rule(1) may be issued shall be as specified in Schedule VII.
12. Pass or P.T.0 for non-railway servants. - Notwithstanding anything contained in the foregoing rules, a pass or P.T.O. may be issued to a person who is not under the administrative control of the Ministry of Railways or the Railway Administration for such purpose and subject to such terms and conditions as may be specified in the instructions issued by the Central Government (Ministry of Railways) from time to time in this behalf.
14. Powers of General Managers to Condone irregularities. - G. Ms. are authorised to consider on merits and condone the irregularities in the cases enumerated in Annexure 'C'. These powers shall not be re-delegated to any lower authority.
16. Status of Pass Manuals etc.,. - The provisions contained in Pass Manuals issued by the respective Railway or any other provisions on Passes contained in any other Manual/Rules etc. shall be valid provided it is not in contravention with the provisions laid down in these Rules.