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System for transportation, storage and distribution of the question papers for conducting RRB Examinations against Centralized Employment Notifications

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Circular Info
Railway Board Letter No: 
2010/E[RRB]/25/27 dated 11.08.2010
Date: 
11/08/2010
RBE No: 
116/2010
Circular Subject: 
System for transportation, storage and distribution of the question papers for conducting RRB Examinations against Centralized Employment Notifications
Ref : 
[i] Board’s letter No. E[RRB]/2009/25/20 dated 28.10.2009 & [ii] Board’s letter No. 2010/E[RRB]/25/24 dated 19.06.2010

Railway Board has carried out a technical audit of the system of RRB examinations and the following modifications in transportation, storage and distribution of question papers for RRB examinations has been approved:

 

1.         Transportation of Question Paper:

 

1.1       For each examination three sets of Question Booklets from three Confidential Agencies [ in three different colour packing/ labeling ] will be delivered to the Overall incharge of the town i.e. ADRM in case of Divisional Headquarters or Branch Officer who has to be nominated by DRM as receiver in case of places other than Divisional Headquarters, so as to reach them before 24 to 48 hours prior to commencement of examination. 

1.2       Question Papers will be transported by the Confidential Agencies in sealed container with tamperproof locks.

1.3       There will be three sets of question papers for each town, each centre and each room.

2.         Storage of Question Papers:

 

2.1       The Cartons /Boxes containing question papers will be kept in Divisional Cash Office or any other safe and secure place to be decided by DRM in case Cash Office is not available at a particular location or space in Cash Office not sufficient.

 

2.2         Such a place will be kept under the security of RPF Armed Guards on 24X7 basis.

2.3         During this period the question papers shall remain under the charge of ADRM in case of Divisional Headquarter or nominated branch officer in case of places other than Divisional Headquarter till they are handed over to the nominated Centre Coordinators for distribution on the date of examination.

 

3.         Nomination of Centre Coordinators, Distribution of Question Papers and transportation of Answer sheets:

 

3.1       The nomination of Centre Coordinators shall be done by CPO of the concerned Railway.  For a group of examination centres [say four to six depending upon the distances involved] one SG/JA Grade officer or Sr. Scale Officer [ in case of non-availability of sufficient SG/JAG officers] should be nominated as Centre Coordinator who will receive the question papers from ADRM in case of Divisional Headquarter or Branch officer nominated by DRM in case of places other than Divisional Headquarter on the day of examination for further distribution.

3.2       On the date of examination, the ADRM or Branch officer nominated by DRM shall hand over 3 sets of question papers each printed in 4 jumbled series to the Centre Co-ordinators for further transportation and distribution to the Railway officer incharge of the centre at the examination centres/venues. 

 

3.3       The Over all incharge of the Town and Centre Coordinators should ensure that the total quantity of question booklets for each centre has equal proportion of all the three sets of question papers.

 

3.4       The Centre Coordinators shall be provided vehicle and RPF escort by DRM.

 

3.5       OMR answer sheets, as per requirement, will be supplied by the concerned RRB to Town Incharge directly along with other examination material.   Town Incharge will hand over the Attendance sheets and OMR Answer Sheets [1+1] to the Railway Officer incharge of the centre on the day of the examination only.

 

3.6       The coordinating supervisor of school/institute should open the cartons /boxes in the presence of the Railway officer incharge of the centre as well as two candidates and compare the contents with the packing list.  In the event of any discrepancy between the contents and the packing list, it should be brought to the notice of Centre coordinator /overall incharge immediately on phone by the Railway officer incharge of the centre.   Coordinating supervisor should not open the cartons/ boxes more than half an hour before commencement of examination.  The Railway officer incharge of the centre shall be asked to ensure this. 

 

3.7       The seals of question paper packets kept inside the cartons/ boxes should not be opened by the coordinating supervisor.  They are to be opened only inside the examination hall /room by the invigilators in the presence of two candidates.  The invigilators [ one from Railway and one from school/ institute ] shall obtain the signatures of two candidates on the seal certificates in the examination hall.  The candidates shall write their roll numbers and names also in addition to affixing their signature.  The invigilators shall also sign the seal certificates.  Thereafter, he /she will open the packets and distribute the question papers amongst the examinee present in his / her hall.

 

3.8       The Railway officer incharge of the centre shall arrange to distribute the question papers to the candidates in such a way that the first  candidate of the row gets the question paper from the first set, the second candidate gets the question paper of the second set, the third candidate gets the question paper of the third set and again the fourth candidate  gets the question paper of the first set and so on.

 

3.9       Immediately after the examination, the Centre Coordinators will collect the answer sheets [one sealed packed of original OMRs for evaluating agency and one sealed packed of duplicate OMRs for RRCB] from each of the nominated exam centres and transport the same in the vehicle having RPF Armed Guards for handing over to the Town Incharge.  The Town Incharge will hand over the sealed packets of  original OMRs to the Confidential Evaluating Agency nominated by the Chairman of the concerned RRB and will arrange to handover the sealed packets of duplicate OMRs to RRCB directly.

 

3.10    In case examination is conducted in two shifts, three more sets of question papers will be provided to the Over all Incharge of the town.  For the question booklets for second shift, separate receiver and separate place of storage should be nominated. 

 

4.         Duties of Officials:     

 

4.1         Overall Incharge of the town:

 

The ADRM in case of Divisional Headquarter or branch officer who has to be nominated by DRM in case of places other than Divisional Headquarter will act as Over all Incharge of the town.  The Overall Incharge of the town will receive the question papers as detailed in para 1.1 above and will be the custodian of question papers as detailed in para 2.1 above. 

 

4.2       Town Incharge[s] of  the Town:

 

4.2.1   CPO of the concerned Railway will nominate a JA Grade Officer to act as Town Incharge for a particular examination.  In case the number of examination centres in a town is too many for one Town Incharge to manage, CPO may nominate more than one Town Incharge.  The Town Incharge[s] will arrange to collect the OMR Answer Sheets alongwith other examination material from concerned RRB as detailed in para 3.5 above.  The Town Incharge[s] will also arrange to handover the original OMRs / Duplicate OMRs as detailed in para 3.9 above.

 

4.3       Centre Coordinators:

 

4.3.1   JA Grade officers will be nominated as Centre Coordinators by the CPO of the concerned Railway as detailed in para 3.1 above.  The Centre Coordinator will receive the question papers from Overall Incharge of the town and will collect the original / duplicate OMRs from the nominated centres as detailed in para 3.2 and 3.9 above respectively.

 

4.4         Railway Officer Incharge of the Centre:

 

One Railway Officer will be nominated to act as Railway Officer Incharge of the Centre by the ADRM in case of Officers of the Division/CPO in case of Headquarter Officers.  The officer incharge of the centre will receive the question papers from the Centre Coordinator and ensure their distribution in the examination hall/room as detailed in para 3.6 to 3.8 above. 

 

5.         The above instructions shall be strictly followed for all the ensuing examinations to be conducted by Railway Recruitment Boards against the Centralized Employment Notifications till further orders. 

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