1. The matter regarding formulation of guidelines for retention period of evaluated answer sheets of written examinations held for promotions to Group ’B’ posts through 70% Selection/ 30% LDCE has been considered by the Board, and it has been decided that the retention period for evaluated answer sheets of these written examinations should be as under:-
i) One year from the date of publication of panel;
OR
ii) Till panel exhausts;
OR
iii) Till finalization of complaints/investigation/court cases against the Selection/Suitability Test, if any;
whichever of the above three is later.
2. Further, it may be ensured that vigilance clearance is obtained before the evaluated answer sheets are weeded out.
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Copy of Board’s letter No.E(GP)81/2/69 dated 9.12.1981
Sub: Selection from Group ‘C’ to Group ‘B’ – Period of retention of answer books.
…
Replies received with reference to enquiries made by this Ministry reveal that no uniform practice is being followed on Railways in regard to the period of retention of answer books pertaining to selection for Group ‘B’ (Class II) posts. Attention in this connection is invited to the provisions contained in Part I – Records relating to establishment and house keeping work- departmental examinations of the Record Retention Schedule for Records common to all departments, which was circulated to the Railways under this Ministry’s letter No. 76/O&M/49/1 dated 4.5.76 for guidance.