1. It has been observed that proposals for regularization of unauthorized absence are being forwarded by the Railways for Board’s consideration in a routine manner, often without the complete details required for processing the proposal. The issue has been viewed seriously by the Board.
2. In this connection, attention is invited to instructions contained in Board’s letter No. E[G]91/LE 2-26 dated 01.07.1992, wherein while detailing the discrepancies often noticed in proposals on the issue received from the Railways, the Railways were directed to streamline the procedure and ensure that complete information in respect of the proposals should be furnished to the Board to obviate the need for making back references. The details are required to be sent along with the proposal in the prescribed proforma as circulated vide Board’s letter dated 01.07.1992 ibid.
3. It is reiterated that while sending proposals for regularisation of unauthorized absence the details in the proforma should be carefully filled in and furnished alongwith the proposals.
Copy of Board’s letter No. E[G]91/LE 2-26 dated 19.06.1992 [RBE No. 99/1992]
Sub: Regularisation of the period of absence
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It is observed that the proposals for regularization of the unauthorized absence having incomplete information are referred to the Ministry of Railways in routine. The features of such references are as under:
[i] The information furnished is as scanty as possible.
[ii] The proposal is invariably belated i.e. long after the detection of unauthorized absence or even resumption of duty by the employee.
[iii] Prolonged absence is mostly exonerated on some ground or the other. The reasons for exoneration are not clearly advised to the Board. The proceedings of inquiry and the inquiry reports are invariably withheld.
[iv] The reasons, why absenting staff on pretext of sickness are not referred to authorized Railway Medical Attendant, are not indicated.
[v] The entire lapse at every stage is summarily disposed of by intimating that the staff concerned could not be taken up under D&A rules because they have already retired. In such cases, the staff who are actually dealing with the establishment of the employee concerned and also the concerned APO & SPO should be held responsible because dereliction of duty on their part cannot also be ruled out.
In order to streamline the procedure, all the Zonal Railways / Production Units etc. are advised to send the complete information in respect of each proposal clarifying the position fully, specially, with regard to the points mentioned above along with Annexure as per the enclosed proforma. Attention, in this connection is also invited to Executive Director, Establishment [G]’s D.O. letter No. E[G]86/LE2/12 dated 26.12.1986, No. E[G]88/LE2/3 dated 25.1.1989 and No. E[G]90/LE 2/30 dated 28.2.1991.
Compliance of these instructions may be ensured invariably while forwarding proposals for regularization of the period of absence to Board in future.
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ANNEXURE I
Statement showing particulars of the employee who remained absent from duty unauthorisedly.
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S.No. |
Name[s] of employees |
The total period of absence which is to be regularised |
Nature of absence |
Justification for granting the leave to the employee beyond permissible limit to be or not to be counted for pensionary benefit or to be treated as dies non |
Details of the action taken under DAR against the employee who remained absent unauthorisedly |
Comments of the FA&CAO |
Responsibility fixed |
Remarks if any |
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[a] |
[b] |
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Against the dealing staff for not taking timely action |
If the dealing staff have retired from service, furnish the name of the dealing staff their posting on the relevant seats / section and facts about their retire-ment. |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |