Procedure for filling up integrity column in the APARs

Railway Board Letter No
2010/SCC/3/4 dated 09.03. 2010
Date
Circular Subject
Filling up of integrity column in the APARs – regarding

1.            Attention is invited to para 3.15 of the Brochure on Confidential Reports wherein the procedure for filling up the Integrity column of the APAR has been indicated. 

 

2.         It has been noticed in many cases that the authorities, while writing the APARs, have mentioned  in the Integrity column the fact of the officer reported upon being in the Agreed List or Secret List as the case may be.  As per procedure, these facts should not be mentioned in the Integrity column.  The Railway Board have not issued such type of instructions.  This fact is never communicated to the officer as per the norms followed by Vigilance Organisation.  Since 2008-09 onwards full APAR is disclosed to the officer reported upon, this fact also comes to his knowledge.  The reporting officers are supposed to give their assessment regarding integrity of the officer during the period of the APAR.

 

3.         As per existing instructions, if there is any doubt or suspicion regarding officer’s integrity, the integrity column is left blank and a separate secret note is recorded and followed up.  The said note is attached with the APAR.  There is a possibility that the same also may be disclosed to the officer which is also not desirable. 

 

 

4.         In view of the position explained above, the following may please be ensured:

 

i]          The fact that the officer reported upon is in Agreed List/Secret List should not be indicated in the Integrity  column of the APAR.

 

ii]         If there is any doubt or suspicion regarding officer’s integrity, the Integrity column should be left blank and a separate secret note should be recorded and followed up.  Though such a note is attached with the APAR, the same should not be disclosed to the officer reported upon.  However, after the doubts or suspicions are cleared or substantiated, the Integrity column should be filled up accordingly and contents thereof communicated to the officer.

 

5.         The contents of this letter should also be circulated to all concerned officers for information and necessary action.