Notification of Indian Railways Private Secretary Grade-I Recruitment Rules, 2011

Railway Board Letter No
2010/E(GR)I/15/2/RR dated 30/09/2011
Circular Subject
Notification of Indian Railways Private Secretary Grade-I Recruitment Rules, 2011

A copy of Gazette Notification of Indian Railways Private Secretary Grade-I Recruitment Rules, 2011 published under G.S.R. 656 (E) dated 01.09.2011 are sent herewith for information and necessary action.









(Railway Board)


New Delhi, the 1st September, 2011


G.S.R. 656(E).- In exercise of the powers conferred by the proviso to article 309 of the Constitution and in supersession of the Indian Railways Private Secretary Grade-I (Group ‘B’) Recruitment Rules, 2008, except as respects things done or omitted to be done before such supersession, the President hereby makes the following rules regulating the method of recruitment to Group ‘B’ posts of Private Secretary Grade-I in the Ministry of Railways, namely:-


1. Short title and commencement. –(1) These rules may be called the Indian Railways Private Secretary Grade-I (Group ‘B’) Recruitment Rules, 2011.


(2) They shall come into force on the date to their publication in the Official Gazette.


2. Number of posts, classification and the Pay Band and Grade Pay or Pay Scale.- The number of the said post, its classification and the pay band and grade pay or pay scale attached thereto shall be as specified in columns (2) to (4) of the Schedule annexed to these rules.

3. Method of recruitment, age limit, qualifications, etc.- The method of recruitment to the said post, age-limit, qualifications and other matters relating thereto shall be as specified in columns (5) to (14) of the said Schedule.


4. Disqualification.- No person,-

(a) who has entered into or contracted a marriage with a person having a spouse living; or

(b) who, having a spouse living, has entered into or contracted a marriage with any person, shall be eligible for appointment to the said posts:

Provided that the Central Government may, if satisfied that such marriage is permissible under the personal law applicable to such person and the other party to the marriage and that there are other grounds for so doing, exempt any person from the operation of this rule.


5. Power to relax.- Where the Central Government is of the opinion that it is necessary or expedient so to do, it may, by order, for reasons to be recorded in writing, and in consultation with the Union Public Service Commission, relax any of the provisions of these rules with respect to any class or category of persons.


6. Savings.- Nothing in these rules shall affect reservations, relaxation of age limit and other concessions required to be provided for the Scheduled Castes, the Scheduled Tribes, ex-servicemen and other special categories of persons in accordance with the orders issued by the Central Government from time to time in this regard.




Name of the

Number          of


Pay  Band  and
Grade  Pay  or
Pay Scale

Whether   selection
post       or       non- selection post

Age-limit       for
direct recruits








132* (2011)
*    Subject    to variation dependent      on workload.

Railway    Service
Group            ‘B’, Gazetted Ministerial.

Pay      Band-2
(Rs.        9300-
34800) and Grade pay of Rs. 4800

Selection post

Not applicable


Educational        and         other
qualifications     required     for direct recruits

Whether    age    and    educational    qualification
prescribe for direct recruits will apply in the case of promotees

Period   of   probation,   if




Not applicable

Not applicable

Two years


Method      of      recruitment:
Whether by direct recruitment or by promotion or by deputation/absorption and percentage of the vacancies to be filled by various methods

In case of recruitment by promotion or deputation/absorption, grades from
which promotion or deputation/absorption to be made



Hundred per cent by promotion

Private Secretary Grade-II in Pay Band-2 (Rs. 9300-34800) with Grade Pay of
Rs. 4600 with two years regular service in the Grade on the basis of a written test followed by viva-voce and assessment of record of service.
 Note 1: Where juniors who have completed their qualifying/eligibility service are being considered for promotion, their seniors would also be considered provided they are not short of the requisite qualifying/eligibility service by more than half of such qualifying/eligibility service or two years, whichever is less and have successfully completed their probation period for promotion to the next higher grade along with their juniors who have already completed such qualifying/eligibility service.
Note 2: For the purpose of computing minimum qualifying service rendered on a  regular basis by an officer prior to the 1
st    January, 2006/or the date  from which the revised pay structure based on the Sixth Central Pay  Commission recommendations   has   been   extended,   shall   be   deemed   to   be   in   the corresponding pay/pay scale extended based on the  recommendations of the pay Commission.
 Notev3: The posts in the Accounts Department will be filled up by promotion in the same manner as above from amongst Stenographers of Accounts Department with the same eligibility conditions as indicated above.

If a Departmental Promotion Committee exists, what is its

Circumstances  in  which  Union  Public  Service
Commission   is   to   be   consulted   in   making recruitment.



Group ‘B’ Departmental Promotion Committee:
1. Financial Advisor and Chief Accounts Officer for posts in Accounts Departments or Chief Personnel Officer of the concerned Zonal Railway for posts in all other Departments
– Chairman
2. Two Heads of Departments to be nominated by the General Manager of the concerned Zonal Railway- Members

Consultation with Union Public Service
Commission not necessary.