Clarification on Children Education Allowance regarding Fee, Duplicate receipts, date of effect of increase in case of DA increase.

Railway Board Letter No
E(W)2008/ED-2/4 dated 04.04.2012
Date
RBE No
45/2012
Circular Subject
Clarification on Children Education Allowance

1. Please refer to Railway Board's letter of even number dated 01.10.2008 followed by subsequent letters regarding revised policy instructions / clarifications on Children Education Allowance admissible to Railway servants, based on the recommendations of Sixth Central Pay Commission.

 

2. Now, DOP&T has issued further clarifications related to reimbursement of Children Education Allowance admissible to Government employees in terms of two Office Memorandums namely No. 12011/07(i)/2011-Estt.(AL) dated 21-02-2012 & 12011/07(ii)/2011-Estt.(AL) dated 21-02-2012. The same are circulated herewith for guidance of all concerned.

 

Please acknowledge receipt.

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No.12011/07(ii)/2011-Estt.(AL) 
Government of India 
Ministry of Personnel, Public Grievances and Pension 
Department of Personnel and Training

New Delhi, 21-02-2012

OFFICE MEMORANDUM

Subject: Children Education Allowance.

 

 

No.12011/07(ii)/2011-Estt.(AL) 
Government of India 
Ministry of Personnel, Public Grievances and Pension 
Department of Personnel and Training

New Delhi, 21-02-2012

OFFICE MEMORANDUM

Subject: Children Education Allowance.

 

The undersigned is directed to refer to Department of Personnel & Training's O.M. 12011/03/2008-Estt.(Allowance) dated 2nd September 2008 and subsequent clarifications issued from time to time on the subject sited above, and to state that various Ministries/Departments have been seeking clarifications on various aspects of the Children's Education Allowance /Hostel Subsidy. The doubts raised by various authorities are clarified as under:

Sl. No.

Point of reference / doubts

Clarification

1

What constitute “Fee” as per Para 1(e) of the O.M. dated 2/9/2008 and whether fee paid for extracurricular activities to some other institute and reimbursement of, school bags, pens/pencils etc. can be allowed? Is there any item-wise ceiling?

“Fee” shall mean the fee paid to the school in which the child is studying, directly by the parents / guardian for the items mentioned in Para 1(e) of the O.M. dated 2/9/2008. Reimbursement of, school bags, pens/pencils etc. may not be allowed? There is no item-wise ceiling.

2

Whether reimbursement can be allowed in case the original receipts are misplaced and duplicate receipts are produced by the Government servant?

In case of misplacement of receipts given by the school/institution towards charges received from the parents / guardian, reimbursement may be allowed if the Government servant produces a duplicate receipt, duly authenticated by the school authorities. Receipts from private parties, other than the school, if misplaced shall not be entertained, even if a duplicate receipt is produced. Original receipts from school authorities need not be attested / countersigned / rubber stamped by the chool authorities.

3

Whether a Government servant is allowed to get 50% of the total amount subject to the overall annual ceiling in the first quarter and the remaining amount in third and/or fourth quarter?

Reimbursement of 50% of the entitled amount for the academic year could be allowed in the first and/or second quarter and the remaining amount could be reimbursed in the third and/or fourth quarter. However the entire entitled amount can be reimbursed in the last quarter.

4

It is provided that whenever the DA increase by 50%, the CEA will increase by 25%. What shall be the date of effect of such enhancement?

Any enhancement in the ceiling of reimbursement per annum due to increase in DA by 50% shall be applicable on pro-rata basis from the date of increase in DA, subject to actual expenditure during the quarter.

 

No.12011/07(ii)/2011-Estt.(AL) 
Government of India 
Ministry of Personnel, Public Grievances and Pension 
Department of Personnel and Training

New Delhi, 21-02-2012

OFFICE MEMORANDUM

Subject: Children Education Allowance.

Subsequent to issue of Department of Personnel & Training’s O.M. No.12011/03/2008—Estt.(Allowance) dated 2nd September, 2008 and clarifications issued from time to time on the subject cited above, a number of references have been received on certain aspects of Children Education Allowance / Hostel Subsidy. After due consideration of the references, in consultation with the Ministry of Finance, Department of Expenditure, the following modifications/alterations are carried out with effect from the date of issue of this O.M. on pro-rata basis:

i. Development Fee/Parents’ Contribution charged by the school/institution in lieu of tuition fee shall be reimbursed. The Government servant will have to certify to the effect that tuition fee has not been charged by the school/institution.

ii. Fee charged directly by the school/institution for catering to the special needs of the child with disabilities, duly certified by the school authorities, shall be reimbursed in addition to items mentioned in para 1(e) of O.M. dated 2-9-2008. The school/institution shall be aided or approved by the Central/State Government/UT Administration or whose fees are approved by any of these authorities.

iii. The minimum age of 5 years, stipulated in O.M. No.12011/03/2008—Estt.(Allowance) dated 11th November, 2008, for disabled children, pursuing non-formal education or vocational training stands removed. Henceforth, there will be no minimum age for any child for claiming reimbursement of Children Education Allowance/Hostel Subsidy.

2. Cases where reimbursement has been made on the basis of earlier O.M, on the issues need not be reopened.

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