Annexure A
Copy of Board’s letter No. 92/LM/B/22/1 dated 8th May, 1992
Sub: Hiring of accommodation for residential use of officers – Policy regarding.
Under para 1917 of Engineering Code [ 1989 Edition] hiring, by the administration, of a private building, for use as a residence by a Gazetted Officer, requires prior sanction of the Railway Board. Detailed guidelines on the subject have been issued from time to time . In order to consolidate them at one place, in supersession of all previous orders on the subject, instructions contained hereinafter may be followed for the purpose.
2. Period of lease
a. The period of lease must be for at least three years.
b. The intention of the aforesaid provision is that the rents for houses once leased should not be increased at least for a period of three years.
c. Extension of lease beyond the period of three years on same terms and conditions may, however, be considered for shorter periods also; if necessary.
d. Lease agreement may provide for termination of lease by administration on a stipulated notice. This is to cover the cases of transfer etc. of officers when the houses may be no longer required.
e. The actual clauses to be provided in the agreement may, however, be decided in consultation with the Law Officer keeping the Railway’s interest protected within the broad framework of these instructions.
3. Ceiling limit of rent:
a. Following ceiling limit would be applicable for various grades of officers depending upon the places.
|
Grade/Scale |
Delhi Bombay Calcutta
Rs. |
Ahmedabad Madras Hyderabad Bangalore and other ‘A’ class cities [Rs.] |
B-I
Rs.
|
B-II
Rs. |
‘C’ and other places not categorised as such.
Rs.
|
|
S.A Grade and above |
2100 |
1900 |
1700 |
1600 |
1500 |
|
J.A. Grade |
1900 |
1700 |
1500 |
1400 |
1400 |
|
Sr. Scale, Jr. Scale including Class-II Officers |
1800 |
1400 |
1300 |
1200 |
1200 |
b. The above ceilings are the upper-most limits within which the actual rentals should be fixed by the Railways in consultation with their Finance.
c. Excess over the ceiling limit if any, shall be borne by the officers [ for whom the houses are taken on lease] and recovered from their salary in addition to the prescribed 7 ½ % of pay.
4. Payment of advance rent / Brokerage etc.
a. In no case any brokerage will be payable by the Railways.
b. Payment of any advance rent should be discouraged.
c. However, if payment of advance rent becomes inescapable; it should be limited upto maximum of three months’ rent subject to adjustment before last three months of expiry of the leasing period with the concurrence of FA&CAO and approval of General Manager.
5. General guidelines.
a. Approval to the proposals for leasing of accommodation for any new location for the first time would be issued from the Board on proposals being received from the Railways duly vetted by their Finance.
b. The proposals formulated by Railways should invariably indicate the following and the justification for the same:
[a] The actual number of houses to be taken on lease at a particular station .
[b] The quantum of House Rent Allowance payable to different categories of officers at the station in question vis-à-vis rent proposed.
[c] Actual rentals to be paid, keeping in view the provisions of para 3.2 above, local factors and the relative importance of the locations.
[d] Number of houses to be leased should be limited to the barest minimum at the Zonal / Divisional/ Headquarters. Proposals for these stations should clearly indicate the following in addition to that given in para 5.2 above.
[a] Total number of residences available for officers:
[b] Number of units under construction [specifying as to when they would be completed and available for allotment.
[c] Total number of officers requiring such accommodation in each category : and
[d] The shortfall indicating how this has been met in the immediate past.
[e] Once such a proposal is approved by the board as regards number of houses being leased at a specific ceiling in a particular place, the Railway may continue to hire houses at such stations provided that the ceilings, in respect of number of houses and rent , as approved by the Board for these places, are not exceeded. While sanctioning such a hiring, the Railway will critically examine the proposal in consultation with their local finance so as to ensure that need for such hiring still exists.
6. This issues with the concurrence of Associate Finance of Ministry of Railways.
*****
Annexure ‘B’
Copy of Board’s letter No. 2003/LMB/12/02 dated 13-12-2005 [Unique No. RB/L&A/062/2005]
Sub: Revision of rental ceilings prescribed for hiring/
Leasing of private residential accommodation for the use of officers of newly created zones.
Ref: Board’s circular letter No. 97/LMB/12/18 dated 26/7/99
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In terms of this Ministry’s letter under reference Board have approved of revision of existing rental ceilings for leasing/hiring of private accommodation exclusively on new Zonal Railways for residential use of Railway officers, with immediate effect. Following are the revised rentals applicable at different classes of cities for different grades of officers:
|
S.No |
Grade /Designation of Officers |
A-1 class city |
A class city |
B-1 class city |
B-II class city |
‘C’ class city & other cities not classified |
|
1 |
Member /RCT |
9450 |
8100 |
7425 |
6750 |
5400 |
|
2 |
SAG & above |
8775 |
7425 |
6750 |
6075 |
4725 |
|
3 |
JAG & SG |
7425 |
6750 |
6075 |
5400 |
4050 |
|
4 |
Sr. Scale, Jr.Scale & Gp. ‘B’ |
6750 |
6075 |
5400 |
4725 |
3375 |
The leasing will be governed by the following terms and conditions as usual:
[i] Observation of general guidelines contained in Board’s letter No. 92/LMB/22/1 dated 8-5-92
[ii] The licence fee to be recovered should be in terms of Board’s letter No. F[X]I/95/11/2 dated 9/9/98.
This issues with the concurrence of Finance Directorate of the Ministry of Railways.
*****
Annexure ‘C’
Copy of Board’s letter No. 98/LMB/12/18 dated 9-12/98
Sub: Retention of leased/ hired accommodation on transfer, retirement, deputation death etc. – policy guidelines.
****
In terms of Board’s circular letter No. 92/LMB/22/1 dated 8-5-92 detailed guidelines for hiring / leasing of a private accommodation for residential use of Railway Gazetted officers were issued. At present, there are no policy guidelines regarding retention of leased accommodation under different circumstances. The issue of retention of leased accommodation on transfer, retirement, deputation, death, etc. has been under consideration of the Board for quite some time. In order to deal with such exigencies, the following instructions may be followed for the purpose:
[i] [a] Transfer [Permanent]
Retention of leased accommodation may be allowed for a period of two months on payment of normal licence fee plus additional 2 months on payment of double the licence fee.
[b] Transfer [Temporary]
Retention of leased accommodation may be allowed for full period as per Railway rules on payment of normal licence fee.
[ii] Deputation [Abroad]
Retention of leased accommodation may be allowed for a period of 2 months on payment of normal licence fee.
[iii] On Training
Retention of leased accommodation may be allowed for full period of training on payment of normal licence fee, subject to a maximum of 12 months.
[iv] Medical/Maternity/Paternity leave
Retention of leased accommodation may be allowed for full period on payment of normal licence fee.
[v] Death
Retention of leased accommodation may be allowed for a period of 6 months or till end of education session of the children of the deceased officer whichever is earlier on payment of normal licence fee.
No further retention of leased accommodation may be allowed beyond the above periods on payment of normal licence fee. For retention of the leased accommodation beyond the above permissible limits, over retention may be treated as unauthorized and double the charges being paid by the Railway to the landlord for the leased accommodation may be recovered from the Railway officer.
In order to ensure that no leased accommodation is allowed to be retained beyond the above permissible periods, Railway may please update their records and keep a close watch on the leased accommodation .
This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
****
Annexure ‘D’
Copy of Board’s letter No. 2001/LMB/12/21 dated 28-2-2002
Sub:Retention of leased/hired private accommodation on
retirement - policy guidelines.
…..
Detailed guidelines for retention of leased/hired private accommodation on transfer, deputation, death, etc. were issued vide Board's Letter No. 98/LMB/12/18 dated 09.12.98. The issue of retention of leased/hired accommodation by Railway officers in cases of retirement has been under consideration of the Board for quite some time.
It has now been decided that retention of leased/hired private accommodation for residential use of officers on retirement may be allowed for a period of four months on payment of normal license fee.
No further retention of the leased/hired accommodation beyond above permissible limit may be allowed. The option of extending the period by another 4 months at double the normal license fee should not be extended in such cases.
This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
****
Annexure ‘E’
Copy of Board’s letter No. F[X]I-2002/11/2 dated 9-3-2005
Sub: Revision of flat rate of licence fee [Standard Rent]
for residential accommodation all over Indian Railways
w.e.f. 1-7-2004
****
The flat rates of licence fee [Standard Rent] for residential accommodation over the Indian Railways were last revised w.e.f. 1-4-2001 and notified vide Board’s letter number F[X]I-2001/11/1 dated 15-6-2001. The revision had become due in 2004. Accordingly, Ministry of Railways have decided to revise the licence fee [Standard Rent] for residential accommodation over Indian Railways, as shown in the Annexure, w.e.f. 01-07-2004.
2. Orders for revision of rent recoverable in regard to leased accommodation will be issued separately.
3. The revision shall not apply to sub-standard accommodation.
4. Immediate action may please be taken to give effect to these orders and compliance reported.
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ANNEXURE
STATEMENT SHOWING THE REVISED FLAT RATES OF LICENCE FEE FOR DIFFERENT TYPES OF ACCOMMODATIONS
(Enclosure to letter No.F(X)I-2002/11/1 dated 09.3.2005)
|
Type |
Plinth area |
Licence fee w.e.f.1.7.2004 |
|
I |
Upto 25 sq.m. |
43 |
|
|
25-30 sq.m. |
53 |
|
|
30-35 sq.m. |
64 |
|
|
above 35 sq.m. |
70 |
|
|
|
|
|
II |
Upto 45 sq.m. |
85 |
|
|
45-50 sq.m. |
98 |
|
|
50-55 sq.m. |
108 |
|
|
above 55 sq.m |
118 |
|
|
|
|
|
III |
Upto 60 sq.m. |
150 |
|
|
60-65 sq.m. |
162 |
|
|
65-70 sq.m. |
173 |
|
|
above 70 sq.m. |
187 |
|
|
|
|
|
IV |
Upto 80 sq.m. |
222 |
|
|
80-90 sq.m. |
247 |
|
|
90-100 sq.m. |
274 |
|
|
100-120 sq.m. |
323 |
|
|
above 120 sq.m. |
409 |
|
|
|
|
|
V |
Upto 150 sq.m. |
608 |
|
|
150-200 sq.m. |
762 |
|
|
200-250 sq.m. |
1076 |
|
|
250-300 |
1230 |
|
|
300-350 sq.m. |
1522 |
|
|
above 350 sq.m. |
1825 |
Notes: 1 For servant’s quarters and garages allotted, following flat rates may be recovered:
Existing rates Revised rates
i) Servant quarters Rs.33/- Rs.40/-
ii) Garages Rs.23/- Rs.28/-
2. Rates of licence fee for Type IV Quarters will also apply to Officer’s Transit Flats.
ANNEXURE ‘F’
Copy of Board's letter No. . F(X)I-99/11/1 Dated 17.3.05
Sub: Revision of rates of damages for unauthorized occupation of Railway accommodation.
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In terms of this Ministry’s letter No.F(X)I-86/11/9 dated 1.4.1989, it was decided that the rates of damages fixed for unauthorized occupation of Railway accommodation would remain in force for a period of two years or till further orders, from the date of effect of orders issued on the subject matter. As a result, the rates of damages for unauthorized occupation of Railway accommodation last fixed vide this Ministry’s letter of even number dated 24.7.2002 have now undergone revision.
2. Accordingly, in partial modification of all orders/guidelines issued on the subject matter in the past, it has now been decided to revise the rates of damages for unauthorized occupation of railway accommodation with effect from 01.12.2004 as under:
(Rupees per sq.m. of plinth area/per month)
|
Type of accommo-dation |
Existing Rates |
Revised rates effective from 1.12.2004 |
||||
|
|
Class A-I |
Class ‘A’, B-I & B-II |
Class ‘C’ & unclassified |
Class A-I |
Class ‘A’, B-I & B-II |
Class ‘C’ & unclassified |
|
I to IV |
114 |
86 |
76 |
132 |
99 |
88 |
|
V & above |
166 |
126 |
112 |
192 |
144 |
128 |
3. In addition, garden charges and other charges as applicable in respect of above revision will also be recovered.
4. These rates will be effective from 01.12.2004 and remain in force for a period of two years or till further orders.
*****
ANNEXURE ‘G’
Copy of Board’s letter No. F(X)1-2003/11/1(DC/JCM Meeting) dated 29.7.03
Sub: Classification of sub-standard quarters and the assessment of their license fee.
The matter related to classification of sub-standard Railway quarters at various stations on the Railways, and recovery of license fee for such quarters has been raised by the Staff side in the forum of Departmental Council (JCM)/Railways. The Staff side have demanded that quarters where essential basic amenities such as Kitchen/Store/Lavatory/Water supply have not been provided separately, should be classified as sub-standard quarters and rent applicable thereto, only should be realized in respect of such of the quarters.
The matter has been examined and it is reiterated that the quarters on the Railways conforming to the definition of sub-standard quarters, as contained in Board’s letter No.F(X)II/63-RN/1/7 dated 8.7.1963, are to be treated as sub-standard and the license fee at the rate(s) applicable to sub-standard quarters, should be recovered in respect of thereof.
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ANNEXURE ‘H’
Copy of Board’s letter No. F[X]II-63-RN1/7 dated 8-7-63
Sub: Assessed rent of sub-standard quarters.
….
It has been represented to the Board that on some Railways certain quarters which are of a sub-standard nature i.e. quarters constructed with sleeper huts, or which are of a barrack type and which do not provide certain facilities by way of a kitchen, store or lavatory, are also included in the general pool of quarters and the pooled assessed rent thus worked out is made applicable to such sub-standard quarters also. The Board have carefully examined this issue and have decided that such sub-standard quarters which are not provided with essential basic amenities such as kitchen, store, lavatory and without source of water supply in the vicinity and with very low roof should be excluded from the general pool of quarters and constituted into a separate pool and their rent fixed at six per cent of the total outlay on such quarters.
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ANNEXURE ‘I’
Copy of Board’s letter No. F[X]I-95/11/2 dated 9-9-98
Sub: Recovery of licence fee for private houses leased by
Railways for use as residences by officers.
…
The licence fee for leased accommodation is presently being charged at the rate of 7 ½ % of pay of the officer or actual rent paid to the house owner, whichever is less, in terms of this Ministry’s letter No. F[X]I-87/11/6 dated 25-9-87.
In order to remove the anomalies in licence fee chargeable for leased accommodation arising from revision of pay scales on implementation of Fifth Central Pay Commission, it has been decided that the licence fee for leased houses may be recovered at the rate of 24% of the revised basic pay of the officer subject to the following upper ceiling limits from 1-1-96, i.e., from date new scales are implemented:
Grade Ceiling limit
1. SAG & above Rs.500 p.m.
2. SG Rs.425 p.m.
3. JAG Rs.375 p.m.
4. SS Rs.335 p.m.
5. JS Rs.300 p.m.
You may please furnish a list of private houses which have been taken on lease for use as residences for officers as on 1-6-98 indicating in respect of each [a] the rent being paid to the house-owner, [b] the location [city of the house , [c] the date from which leased, and [d] the name and designation of the officer occupying it. You may also please confirm that HRA is not being paid to the officer from the date he occupied the leased accommodation.
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See the Master Circulars on Quarters Part 1 & Part 2